Protect your Health from getting Damaged due to Time Pressure
Many of us are living in a Fast-Paced world.
Dr. Richard Wiseman, a psychology professor at the University of Hertfordshire in the United Kingdom worked with the British Council and their research team discovered that the "Pace of Life" is now 10% FASTER than in the Early 1990s.
The study covered international cities, including London, Madrid, Singapore, and New York...
In the short-run, time pressure make us feeling out of breath, overwhelmed, tired and anxious... but it may also increase our speed, performance and productivity as we try to push ourselves beyond our limits.
In the long-run, however, the stress of time pressure can bring various ill-effects, such as Decrease in Attention, Nervousness, Sleep Disturbances...
OK, Let's face the music. We all have 24 hours a day, two hands and one head. We cannot change these facts.
What we can change are the strategies of Time Management.
Some people have a negative impression of time management skills, they feel like being strictly controlled and monitored by the rules and time-tracking systems, losing pleasures and freedom in the time management program.
(If some people around you are feeling like this, please share this article with them)
A good Time Management Program should never limit your potential, but to offer you a range of flexibility to be the BEST of yourself.
The aim of Time Management Program is to enable you more POWER to be the host of your life, so you can take a better control of your TIME, instead of letting your TIME take control over you.
Sounds Wonderful, Right? Let's get started...
Time Management Skills
✓ Avoid Perfectionism
Perfectionism is the enemy of Prioritization.
They can't live together. One of them have to win the game!
In fact, perfect can be a subjective term, because the standard of perfection can be different based on culture, postition, mindset or specific timings, etc...
I recommend you to adapt for quantitative measurements, that means using quantitative or numerical data.
For example: You are going to prepare a set of "perfect" corporate presentation slide
Firstly, try to break the "perfect" requirements into a few categories, say:
Readability, Credibility, Time of Completion (Speed)
Ask your boss, your teammates, or the key person to rate the importance of each category on a scale of 1-10, where 10 is the most important
If your boss rate 10 on Time of Completion (Speed), 5 on Readability & Credibility
his/her definition of perfection is to complete the task promptly, the quality of contents achieved a score between 50-70%
Clarify the definition of perfection enable us to save much time by adapting the best strategies. In another word, we are investing our time on the most important issues.
✓ Turn your "To-Do List" into a "Action Plan"
The simplest way is to print out the “Urgent vs Important” quadrant template on a piece of paper or cardboard, then prioritize your task according to its property.
#1 URGENT + IMPORTANT → DO IT NOW
Be efficient and avoid procrastination. Set a alarm reminder or ask someone to remind you, make sure you won't overlook and forget.
#2 URGENT + NOT IMPORTANT → DELEGATE
Find a suitable person that you can assign the task easily and quickly. Avoid any mistakes due to miscommunications.
#3 NOT URGENT + IMPORTANT → PLAN
This is usually related to your future plans or dreams in life. Schedule time to study, decide and review carefully. Don't put off again and again just because they are not urgent. Remind yourself what's the meaning for your life.
#4 NOT URGENT + NOT IMPORTANT → DO IT LATER (or) DROP
Delay or Drop it as quick as you can. Don't let any non-productive tasks keep distracting you. If you are not interested in doing it, just delete it right away.
● If you need to frequently change your schedules or tasks, use a “post-it” notes or pencil on the quadrant board, so you can make thousand of changes just in one second effortlessly!
● Use different color pens or post-it notes so you can quickly identify the category of your task at a glance
[ Remember ]
Make sure your time management program excites you and motivates you, otherwise it's time for you to reevaluate and make a change!
Pace of Life Project | Richard Wiseman
Harvard Business Review | Make Time for the Work That Matters
World Time Stock Photo by Jenny Rollo via freeimages.com
Photo by Alexander Kaufmann on Unsplash